Frequently Asked Questions

BBYO’s 92nd International Convention will be held in Baltimore, Maryland from Thursday, February 11 through Monday, February 15, 2016. Pre-IC Summits will begin Wednesday, February 10.

Attending IC

+ Who is invited to attend IC?

IC is for EVERY member involved with BBYO: leaders, members of all ages, BBYO Summer Experiences alumni, BBYO Passport alumni and any Jewish teen involved with the BBYO community. There is no pre-requisite experience needed to have the best time of your life at IC. Most delegates from North American are members of AZA and BBG - now is the time to register or re-register for membership!

We’re expecting a record number of Alephs and B'nai B'rith Girls. IC 2015 hosted over 2,000 members of AZA and BBG representing 20 countries! We anticipate IC 2016 to be set new records. (Note: Eighth graders are not eligible to attend IC).

Pre-IC Summits
For teens with specific leadership roles or skills and interest areas, AZA and BBG is offering Pre-IC Summits beginning Wednesday, February 10 (all of these experiences require a brief secondary application and/or staff approval). Teens planning to attend these summits should confirm admittance before booking travel to Baltimore.

Our 2016 Pre-IC Summits include:

  • Canadian National Summit (CNS) begins Wed., 2/10
  • February Executive Meetings (EXECS) begins Wed., 2/10
  • BBYO Global Partners Summit (GPS) begins Wed., 2/10
  • Jewish Enrichment Institute (JEI) begins Wed., 2/10
  • Membership Growth Summit (MGS) begins Wed., 2/10

If you (or your teen) is invited to, or intends to be a delegate at, any of these pre-IC events, be sure to register or apply for the corresponding pre-extension. Registration for these IC add-ons have an additional fee and scholarship is available for these meetings from both local and international funds. More information on the Pre-IC Summits can be found here.

Adult Participation at IC

There are great opportunities for supporters, stakeholders, alumni, parents, partners and friends to experience the magic of IC. These events include an annual summit on Jewish teen life, an immersive experience for BBYO's stakeholders and supporters and a series of alumni events throughout the weekend.

+ How do I get in touch with someone at IC?

If there is an emergency, parents are encouraged to call the IC hotline at 1-800-421-9843.

Please be aware that teens are not permitted to use cell phones during programming, and the best way to relay information to your teen is often through our IC office. Teens are allowed to use their phones in their rooms and during free time.

The IC office will be fully staffed from 8:00 AM through 10:00 PM EST everyday. While our office team will be working until very late at night, should you get our voicemail in the evening, please leave a message. We’ll be checking messages frequently and will get back to you as soon as possible.

+ Where can I stay up to date on news about IC?

You can visit the website at bbyo.org/azabbgic, which will be updated regularly with information about registration, scholarship, travel, program plans and all details you (and your families!) will need to know. In the Baltimore and greater Washington, DC areas, local families, alumni and community members can also find information on local events, volunteer opportunities, details on hosting global delegates and more in the 2016 IC Host Region. Everyone can follow all IC news updates on Facebook, Twitter and the hashtag #AZABBGIC2016 on Twitter and Instagram. If you have additional questions, you can always e-mail AZABBGIC@BBYO.org.

Registration

+ How much does IC 2016 cost and is there scholarship available?

IC will cost $950 USD and includes everything (hotel, meals, give-a-ways, access to all events, concert tickets, airport and ground transportation and more) except transportation to/from Baltimore.

Scholarship is available and interested families should apply when they make their first deposit. The scholarship form can be found here. Teens are encouraged to register early as we anticipate IC will sell out quickly! Teens should begin to apply for scholarship as soon as they are confirmed on the IC waitlist.

Many communities, chapters, councils and regions also have funds available to support interested attendees. We do all that we can to ensure that financial restraints are never a barrier to participation for any teen at IC. Our goal remains to be to ensure that every member of AZA and BBG that wants to attend IC can join us. If you are in need of assistance, please be in touch with us so that we can do our best to help.

The deadline for IC scholarship applications is November 3, 2015. All families will be notified by November 17 of their scholarship award.

+ What is the IC registration and cancellation policy?

To acccess the IC registration and cancellation policy, please
click here
.

To access travel and emergency insurance, please
click here
.

+ When and how do I register for IC 2016?

On Thursday, October 8 at 8 PM EST, registration will open for BBYO International Convention (IC) 2016.

How will Registration work? When registration opens on October 8 through October 11 at 11:59 PM EST, all members in good standing who register are entered onto the waitlist. Teens may continue to register, but teens who register early will be given priority for early admittance.

  • Teens who register for the IC Waitlist are required to pay a $250 deposit, fully refundable until December 1. The deposit secures their spot on the waitlist and is applied to the total registration cost of $950. Scholarship is available based on financial need. All teens with need are encouraged to apply for scholarship.
    • You Can Register in Person: If your community is hosting an IC registration party, join in the fun! Most locations will have on-site registration available.
    • You Can Register Online: If you have an issue registering online, you can submit a request for help by emailing us at azabbgic@bbyo.org or submitting a Registration Help Desk ticket.
    • You Can Register (and Get Help) by Phone: Call centers are set up across North America to help with any registration challenges. There IC hotline for assistance is 1.800.421.9843. There may be a waiting period, but BBYO professionals and volunteers will be standing by to help as quickly as possible. Call Centers will remain open as long as necessary into the early hours of Friday, October 9 to be as responsive to teens and parents as possible.
  • • On October 14, we will begin clearing the waitlist in waves; first welcoming the upperclassmen who have never attended an IC, then teens who have a history of leadership roles in their chapter, council, region and the International Order and continuing on with the ultimate goal of admitting every Aleph and BBG who wishes to attend IC 2016.
    • As a teen is cleared from the waitlist, they’ll be notified by invitation email and have 72 hours (not including weekends, holidays or Shabbat) to confirm their spot and complete their registration (excluding travel) through the IC registration system, powered by Cvent. This link will be accessible in their confirmation email. (Note: IC registration is not through B-Linked/Dashboard this year.)
    • If a teen no longer wants to attend IC or does not register within 72 hours, the $250 deposit will be refunded and they will be removed from the waitlist.

Our intent is to accommodate every teen, but we may need a couple of weeks to make that happen. All teens will know their admittance status by November 1.

Teens may continue to register for the IC waitlist after October 11 at 11:59 PM EST, at which time admittance will be on a continual rolling basis with lotteries occurring each business day. Remember, IC has sold out within the first 24 hours for the past 3 years. It is best to register early to secure your spot on the waitlist.

Registering early for IC has its perks! All early registrants are eligible to win:

  • Backstage access and a meet and greet with musical guests
  • Summer Experiences Reunion VIP Party
  • Roommate selection
  • Late-night room service on BBYO!
  • Additional IC 2016 and Summer Experiences 2016 surprises

As always, we are here to help! Please email us at azabbgic@bbyo.org or call us at 1.800.421.9843 with any questions you may have about registration.

+ What is the easiest and fastest way to register for IC 2016?


  1. Go to bbyo.org/azabbgic and click the "Register" button. Check out the registration options to find the right experience for you as there will be options that include Pre-IC Summits that start on February 10 (learn more about them here). These are for designated delegates and community representatives accepted by application.

  2. Fill out the IC Registration Form on the page to complete your registration and payment of the $250 deposit.

  3. You will receive a confirmation email confirming your place on the waitlist.

  4. If you are admitted from the waitlist, you will receive an invitation to register for IC through the IC registration system.

+ How do I (does my teen) apply for scholarship to IC?

We are committed to making sure that every Aleph and B’nai B’rith Girl can attend IC and work hard to ensure that there are no financial barriers to any member’s participation. Immediately after registering for the IC registration waitlist, the IC scholarship application will be available on the IC website. Families are encouraged to submit their form as quickly as possible even if the applicant has not yet been admitted to IC. We want to get to work on assisting each teen right away. The IC scholarship application is due to the International Office by November 3, 2015 and we will notify all families of their award no later than November 17, 2015.

Travel & Transportation

+ Who will meet my teen at the airport/train station? What should my teen do when he or she lands/arrives?

When I arrive at the airport, where do I go?
BBYO staff and volunteers will be spread out through the airport wearing purple or yellow vests, and holding BBYO signs! They will help direct you to the meeting area, which is located near Carousel #5 (by the Concourse B exit and Door #4). Make sure you go directly to the “registration” area to be checked in by staff, and to receive further instructions.

When I arrive at the Amtrak station where do I go?
The Amtrak station is very small, so once you arrive you should see BBYO staff and volunteers (wearing purple or yellow vests) waiting for you! They will check you in and give you further instructions.

What happens if my flight is delayed?
BBYO staff will be monitoring flights to stay up to date on any delays or cancellations, and to ensure that we have transportation for you to get to the hotel. If you want to ensure that staff are aware of any changes to your flight, please contact the IC Hotline at 1-800-421-9843.

What do I do if I get to the airport or train station and can’t find staff?
If you have difficultly locating BBYO staff or the BBYO meeting area at the airport or train station, please contact Katie Fried at 248-819-2741, who will be onsite at the airport and will help direct you.

How long until I leave the airport for the hotel?
Although you may arrive earlier in the day, buses to the hotel will not begin leaving until 2:00 P.M. You may have time where you are hanging out at the airport, so we encourage you to bring a little extra money for snacks/meals.

The emergency contact number for IC is the IC hotline: 1-800-421-9843.

Please check back as IC approaches for specific meet-up instructions upon arrival in Baltimore. Details will also be sent to all teen delegates and their parents.

For more travel information, click here.

+ Where will I (they) be? Will I (they) be leaving the hotel?

Teens will be staying in downtown Baltimore and will remain on-site for most of the duration of IC. Teens will leave their hotel for a day of learning and community service across Baltimore, as well as supervised tours and AZAA and BBGG athletics tournaments. Other than that, teens should not leave the hotel under any circumstances. All off-site activities will be supervised by IC staff. Any exception would require that they be accompanied by staff.

+ WILL THERE BE A BUS TO IC FOR DC AND MARYLAND ATTENDEES?

No, there will not be bus service for those attending IC from the DC and Maryland regions. Many chapters are arranging carpools to Baltimore so please check with your local group.

Health & Wellness

+ How do I (does my teen) complete my IC Medical Form?

BBYO is excited to announce a partnership with CampDoc, the leading electronic health record system for camps, designed by camp doctors, nurses and directors. The secure, easy-to-use web-based solution helps our staff better manage health forms, medications/allergies and health logging throughout the year. Moving forward for BBYO international experiences, instead of paper forms for each program, you will complete and update your teen's medical information in their CampDoc profile. Upon registration for IC, you will receive an email from CampDoc with access information to your (your teen's) profile.

+ How is medicine distributed at IC?

At BBYO International Convention (IC) 2016, parents have the option of having their teens medication distributed by the nurses or to allow their teens to be responsible for their own medication. This policy is just for IC 2016, NOT any 2016 Summer Experiences.

By filling out and submitting this form you are requesting that the nurses on site collect and distribute your teen’s medication during IC 2016.

+ If I (my teen) gets sick, what do I (we) do?

There are four nurses and two doctors onsite at IC. If you require medical attention, please see an IC staff member who will contact a nurse. In case of an emergency, we will utilize the nearest hospital. If additional information, extended care or out-of-hotel medical services are needed, a nurse or member of the IC Leadership Team will contact your parents or guardians. For your own protection, you should carry health insurance numbers and information with you while traveling outside the hotel.

We are also fortunate to be joined by a talented wellness team. You can find them in the Health and Wellness Center at IC from 8 AM to 11 PM each day.

Packing & Dress Code

+ What is the recommended dress for IC?

Teens will be mostly indoors. Generally, casual clothing like jeans and t-shirts are appropriate. Delegations will often dress in themed attire as they compete for the coveted Max F. Baer Spirit Gavel and the Anita Perlman Spirit Cup. Teens are not permitted to wear clothing that is revealing, such as short skirts or see-through tops, and may be asked to change clothes if necessary. Clothing that is profane or references drugs or alcohol is also not permitted.

+ What is the dress for Shabbat and the State of the Order?

Friday evening Shabbat and State of the Order attire should be nicer than typical casual clothes. Slacks and khakis with a polo shirt or button down shirt are appropriate for young men, and slacks, khakis, skirts, blouses or dresses are appropriate for young women. Revealing short skirts or low cut tops are not permitted, and torn or ripped clothing is not allowed. The dress for Saturday, during the day, is casual.

+ What should I pack?

The recommended packing list includes:

  • Toiletries
  • Jeans/slacks
  • Casual shirts/blouses
  • T-shirts
  • Sweatshirts/sweaters
  • Shabbat appropriate attire
  • Business/business casual attire for the State of the Order
  • BBYO regional/council spirit clothing
  • Sneakers/casual shoes/dress shoes
  • Pajamas
  • Workout/gym clothes (if desired, there is a fitness center and AZAA/BBGG programming)
  • Kippah, Tallit and Tefillin (if desired)
  • AZA and BBG pins
  • A camera
  • Jacket

Rooming

+ How does rooming work at IC?

Teens will be able to submit roommate requests in the late fall via their IC registration profile. There is no guarantee they will be matched with their request, but we will work our hardest to fulfill all requests. Otherwise, teens are roomed randomly at IC in double, triple, quad and six-suite arrangements. Every effort is made to ensure that teens are comfortable in their rooms, and most teens are paired with a teen from their home community and/or a delegate who is in the same grade. While we do not allow for room changes, any serious rooming issues should be brought to the IC staff’s attention right away.

Food & Spending Money

+ What are meals like? What if I (my teen) has a dietary restriction?

All meals provided are either vegetarian or will include Glatt Kosher meat from Glorious Kosher Caterers. All meals are nut free. For meals including meat, vegetarian options will be available inside the dining room. In addition, if you identified a food allergy on your IC Registration the following meals will also be available in the dining room: dairy free, gluten free, vegan and kosher. All meals must be picked up at a specific meal station in the dining room at the beginning of meals. If you have food concerns, please see Sherrie Stalarow or the IC Welcome Center. Please note: The dining room cannot honor special requests.

+ ARE THERE ANY OTHER DINING OPTIONS?

To accommodate those who would like additional food, BBYO has partnered with HomeSlyce to provide pizza, sandwich and salad service each evening. This service is pre-paid, credit-only, and the arrangements are explicitly between the teen customer and the company. Vegetarian options are available, and any meat options are not kosher. Orders must be placed through the IC App and have to be placed by a certain time each day. Orders placed after the deadline will not be honored.

+ Will I (my teen) need any spending money at IC?

Teens are advised to bring a small amount of spending money to IC. During free time, teens may be given the option to purchase snacks with cash in addition to the snacks provided to them by BBYO. Also, teens may choose to purchase items at the IC Shuk, (marketplace), showcasing BBYO ‘swag’ and apparel from chapters, councils, regions and countries across the International Order. Items at the IC Shuk typically cost between $10 and $45.

Supervision & Code of Conduct

+ What is BBYO’s supervision and discipline policy?

BBYO has a minimum supervision ratio of 15 teens to every adult. All of BBYO’s professional IC staff have had background checks and are trained to work with your teens and keep them safe. As a reminder, your teen signed a Code of Conduct agreement upon registering for BBYO membership. This indicates their full understanding of our behavioral expectations. Should one of our teens choose to act outside of our Code of Conduct, the incident will be addressed by the appropriate staff members. We have a zero-tolerance approach to any violation of the Code of Conduct and any discipline matter that comes to the attention of IC staff. If you are (or your teen is) dismissed from IC for disciplinary reasons or Code of Conduct violations, BBYO staff will arrange for travel home immediately, at your family’s expense and without a refund.

Disciplinary issues may also result in fines from the hotel, legal repercussions and/or expulsion/suspension from BBYO. Consequences may include local or regional implications. We urge everyone to act responsibly.

The following expectations and guidelines will be in effect throughout IC:

  1. All participants must follow BBYO’s Code of Conduct (explained in the AZA and BBG handbooks). Any teen may be dismissed at any time for violating the Code of Conduct. Disciplinary decisions rendered by the IC staff are deemed fair and final.
  2. Behaviors that will result in immediate dismissal include: causing injury to another teen, staff member or guest; theft or causing damage to hotel or other’s property; violating curfew (leaving one’s assigned sleeping room after “lights out”); possession of fireworks or firearms; smoking; consumption/possession of drugs/alcohol or any substance used to create an unnatural high; causing injury to oneself; tattooing or piercing; entering a sleeping room of the opposite gender at any time; gambling; sexual harassment; hazing or demonstrating violent behavior.
  3. Participants may not leave the program (except in the case of a medical emergency) from the time of arrival until the time that IC concludes. All participants are strictly prohibited from leaving the hotel grounds.
  4. Participants must attend and be on time to all programs and scheduled sessions, including meals.
  5. All participants must act respectfully toward fellow teens, guests and staff. Vulgar language and inappropriate gestures – even jokingly – will not be tolerated. This applies to the use of social media. We will be joined by many guests representing a plurality of opinions and associations. While they are in our "home," we will be good hosts and show respect at all times.
  6. Conduct that endangers the safety, morals, health or welfare of others will not be tolerated.
  7. Hotels are busy, open spaces. Please be respectful of other guests by keeping noise down, and do not congregate in hallways, lobbies or enter other groups' convention spaces.
  8. Visitors are not allowed at IC at any time.
  9. Requests for room changes will not be honored.
  10. Should you lose your room key, please visit the IC Welcome Center for help.
  11. Please report any and all damages in your room – heating/cooling, plumbing, furniture, etc. – to a staff member. Any unreported damages will be charged to ALL guests in the room.
  12. Participants are required to check all prescription medications with the IC nurse upon registration. Under no circumstances shall a teen share, sell or trade medication of any type – over-the-counter or prescription.
  13. You may bring food, but all containers must have their original seal intact. HOMEMADE BAKED GOODS ARE PROHIBITED. Bags will be checked upon arrival. Please do not bring any food products containing nuts, meat or shellfish.
  14. Proper/respectful attire must be worn at all times. Please wear shoes in the public spaces of the hotel.
  15. Drones and hover boards are strictly prohibited from all BBYO programs.

+ Am I allowed to bring a hover board to IC?

No. Hover boards are explicitly not permitted at IC for the safety of all our participants. If you bring a hover board, our team will have to hold onto it until the end of convention at which point it will be returned to you.

HAVE ANY OTHER QUESTIONS? Contact us at azabbgic@bbyo.org as often as you’d like! We want to get you the information you need to make your (or your teen’s) entire IC experience – from registration through the return home from Baltimore – a relaxed, easy and fun process.